25 percent of the position is for rendering aide to NDSU Press…and we could use your help!

This position provides shared services between the History, Philosophy, Religious Studies, and Modern Languages department and NDSU Press. The primary duties and responsibilities include budget management, payroll processes; NDSU Press inventory and invoice management and administrative support. Other key duties include managing department projects, scheduling department events, assisting students and academic activities.

Responsibilities:

NDSU Press; 25%:

+Calendar management, scheduling meetings, inventory and invoice management using Dashbook (will train)

+Processing reports such as weekly book orders, weekly credit card report, and monthly purchasing card report

History, Philosophy, Religious Studies and Modern Languages department; 75%:

+Answer phones, schedule meeting rooms, and photocopying.

+Schedule departments’ events.

+Maintain inventory, office supplies, and office equipment.

+Serve as phone, key, and records management coordinator for the departments.

+Maintain departments’ websites (Typo 3, will train)

+Assist with scholarship processing.

+Coordinate travel for faculty, guests and class field trips.

+Supervise student employees.

+Monitor expenditures and track spending in all appropriated, local, grant and development foundation funds.

+Approve funding on all payables to ensure appropriate spending and accuracy.

+Process all position changes, rate changes, funding changes, payroll forms and corrections, and budget changes as needed.

Other duties as assigned

Work Schedule:

Monday-Friday; 40 hours per week.